Data Protection Officer Services Personal Data Protection Service
Galaxy One provides DPO services through a model that combines consulting, monitoring, operations, and technology, helping businesses establish a systematic compliance framework, minimize legal risks, and ensure the sustainable protection of personal data.
What We Deliver We offer 4 integrated service packages
Building the Galaxy One platform
Helps organizations gain a clear understanding of their current data processing practices, identify compliance gaps, and establish the core documentation, policies, and procedures needed to be ready for operation.
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Scope of Services
- Assess the current state of personal data processing within the organization
- Create a Data Inventory / ROPA for processing activities
- Conduct a DPIA for high-risk activities
- Identify compliance gaps and develop a risk matrix
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Deliverables
- Impact assessment documentation in the prescribed format
- Set of policies and procedures for personal data processing
- Detailed data processing register
- Risk matrix and mitigation recommendations
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Benefits
- Establish a robust compliance framework across the entire organization
- Be better prepared for audits and inspections by regulatory authorities
- Minimize legal and operational risks
- Lay the groundwork for the monitoring and operations phase
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Implementation time
- 4–8 weeks (depending on the system's size and complexity)
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Benchmark KPIs
- 100% of systems and processes are within the audited scope
- Core policies and procedures have been implemented
- Ready to transition to the compliance operations phase
DPO-as-a-Service
Galaxy One acts as a DPO, providing consulting and oversight services to help businesses maintain continuous compliance, stay up to date, and respond quickly to any situation.
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Scope of Services
- Review of DPIA documentation and new assessments
- Monitoring of incidents and data breaches, and support for response measures
- Support for responding to data subject requests
- Regular reports on compliance status and the effectiveness of controls
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Deliverables
- Compliance monitoring log
- Quarterly/annual reports
- Recommendations for process and policy improvements
- Documentation of responses to requests from regulatory authorities
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Benefits
- Ensures ongoing compliance, rather than short-term, reactive measures
- Reduces legal risks associated with slow responses or inconsistent handling
- Keeps pace with legal changes and enforcement requirements
- Offers greater cost efficiency compared to hiring a full-time DPO
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SLA Commitment
- Response within 24–48 hours for requests within the scope of service
Legal & Training
Contract review, legal consulting, staff capacity building
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Scope of Services
- Reviewing contracts with partners, suppliers, and other stakeholders
- Drafting data clauses, DPAs/SCCs, policies, and internal forms
- Providing general awareness training on personal data protection for the entire organization
- Conducting specialized training for departments such as the DPO, Legal, IT, and HR
- Conducting incident response drills and enforcing data subjects’ rights
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Deliverables
- Set of forms for data subject requests
- Data processing notice and consent form
- Reviewed data processing agreement
- Training materials, completion certificates, and drill reports
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Benefits
- Reduce legal errors in contracts and internal documents
- Enhance the capabilities of relevant teams
- Increase readiness to respond to data incidents
- Gradually foster a culture of compliance within the organization
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Implementation timeline
- Legal: 3–6 weeks
- Training: 2–4 weeks
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Benchmark KPIs
- 100% of contracts reviewed
- At least 90% of target staff complete the training program
Technology Consulting
Galaxy One provides consulting on appropriate technology architectures, helping businesses establish the necessary technical controls to manage, monitor, and protect data more proactively.
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Scope of Services
- Develop a target architecture for personal data protection
- Identify the technical controls to be implemented
- Assess the current state of data security and compliance readiness
- Design an implementation roadmap tailored to the organization’s scale
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Technology Solutions
- DLP – Data Loss Prevention
- MDM – Mobile Device Management
- IAM – Identity and Access Management
- Logging, alerts, and mechanisms to support compliance monitoring
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Deliverables
- Target architecture aligned with the organization’s scale
- List of technical controls to be implemented
- Security assessment report for the current system
- Detailed technology implementation plan
- Log and alert configurations for compliance monitoring
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Benefits
- Establishes sustainable technical controls that do not rely entirely on manual operations
- Supports the creation of compliance evidence through logs and audit trails
- Detects and prevents violations earlier
- Creates a technological foundation for future expansion
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Implementation timeline
- 6–12 weeks (depending on the scale and scope of the implementation)
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Benchmark KPIs
- Target architecture approved
- Control framework fully defined
- Proof of concept (PoC) or pilot phase successfully completed
Strategic Partner
Featured Clients Creating Value Together with Our Clients
We are proud to collaborate with leading technology partners, working together to build a comprehensive
and sustainable service ecosystem — delivering optimal solutions and exceptional value to our customers.
Why Us?Why choose Galaxy One?
Galaxy One approaches DPO services by integrating compliance, operations, legal matters, training, and technology.
Rather than addressing each task in isolation, we help businesses build a personal data protection model that is practical to implement and sustainable in the long term.
Comprehensive Approach
From current status assessments to operational monitoring and technology consulting.pl
FAQs Frequently Asked Questions
No. Galaxy One can implement services in phases, depending on the business’s readiness and needs.
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